Founding customer program · Limited places

VendorGuard AI & SaaS Approval Pilot

For Australian teams adopting AI tools, copilots, SaaS platforms or agentic workflows. In 45 days, we help you move from informal AI and SaaS approvals to a documented approval workflow, with risk tiers, evidence capture, permitted-use rules, approval conditions and review dates, all in one auditable record.

Apply for the founding pilot → See a sample approval record

Founding pilot · 45 days

A$990 inc. GST

Fully credited toward your annual workspace if you continue. Paid pilot, not a free trial.

  • Workspace setup and hands-on onboarding. We configure VendorGuard around your team, not the other way around.
  • Your real tools approved, live. We run your first AI-tool and vendor approvals with you: use cases, data boundaries, evidence, conditions, decision.
  • Risk-tiered workflow. High-risk and low-risk tools get different review depth, so approvals stay fast where they can be.
  • Permitted-use rules and data boundaries. Record what data is allowed into each tool and what is prohibited, per use case.
  • Exportable approval records. Evidence-backed records you can hand to an auditor, client or insurer.
  • Direct access to the builder. Structured feedback sessions; your objections shape the roadmap.
Apply for the founding pilot →

Scope is confirmed after a short fit call. If VendorGuard is not a fit, we will tell you on that call.

How the 45 days run

Weeks 1–2

Set up and first approvals

Workspace configured, approval workflow agreed, your first AI tools and vendors entered with use cases and data boundaries.

Weeks 3–4

Evidence and decisions

Vendor evidence requested and captured, findings recorded, decisions made: approved, approved with conditions, deferred or rejected.

Weeks 5–6

Operating rhythm

Review dates and re-approval triggers set, approval records exported, and your team running the workflow without us.

Built for teams using AI on sensitive data

If staff are using AI or SaaS tools on customer, client, employee or confidential data, this pilot is for you.

Accounting & advisory firmsClient financial data meets copilots and AI assistants.
Legal & conveyancing firmsConfidential client matter data and document automation.
Healthcare & care providersAI scribes, patient and participant data, privacy obligations.
B2B SaaS & professional servicesProve AI and vendor governance to your own clients and auditors.

Pilot questions

Is this a free trial?

No. The founding pilot is a paid engagement: A$990 inc. GST for 45 days, including hands-on onboarding and implementation support. The full amount is credited toward your annual workspace if you continue.

What do we need to bring?

A list of the AI and SaaS tools your team uses or has requested, and one person who owns the approval decision. We handle the rest of the setup with you.

What do we have at the end?

A working approval workflow, evidence-backed approval records for your real tools, permitted-use rules your staff can follow, and review dates so approvals stay current. Everything is exportable.

Is this legal or compliance advice?

No. VendorGuard structures your approval workflow and evidence. It does not provide legal advice, certify compliance, or make decisions for you. Your reviewers stay accountable.

Control AI and SaaS adoption before it becomes unmanaged risk.

A limited number of founding pilot places are open for Australian teams.

Apply for the founding pilot →