Guided AI approval tool

AI Tool Decision Generator

Create a plain-English approval memo, suggested conditions of use, and register entry for ChatGPT, Copilot, and AI SaaS tools.

Open generator View playbook

What you get out

HIGH

Risk level

Low / Medium / High / Very High

✅

Approval recommendation

Approve / conditions / escalate

⚠️

Risk flags

Specific to this tool

📋

Conditions of use

Named requirements

🔍

Evidence gaps

What's missing before approval

🗂️

Playbook doc map

Which files close each gap

📝

Playbook gap map

Which playbook files close each gap

📩

Copy-ready memo

Send or save immediately

Important: Do not enter passwords, credentials, personal information, health information, financial details, confidential client material, or secrets into this form. Use short business summaries only.

Try the workflow

Generate a decision memo in minutes.

This tool provides a structured starting point only. Adapt the output to your business, contracts, data types, and risk appetite.

Tool / vendor name Business owner

Intended use

Data involvedSelect the highest sensitivity level that may be entered into the tool. Account typeBusiness accounts typically provide better data governance than free or personal accounts.

Integration depthAPI or system access means data flows beyond the browser. Standalone means staff use it in the browser only. Vendor terms reviewed?Have the vendor's privacy policy, data processing terms, and AI usage terms been read?

Human review of AI outputs?Will a person check outputs before they are used for decisions or sent externally?

Known risk flags Staff may paste client or personal information Tool may train on or retain prompts/outputs Free or personal accounts may be used Outputs may be sent externally without review Vendor security/privacy information is unclear

Notes (optional)

How to use it well

Keep the decision record practical.

Use the memo as a starting point, then confirm the final decision with the relevant business owner. Keep the completed approval record with your own governance records.

Use summaries

Describe use cases without pasting sensitive information into the form.

Check the data

Be conservative when client, personal, health, financial, or regulated information may be involved.

Set conditions

Require human review, business accounts, and data restrictions where appropriate.

Keep records

Copy the memo into the decision template and update the AI Tool Register.